Cagayan Valley Association of Career Executives

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Home By Laws Article 6 - 7

BY LAWS OF THE CAGAYAN VALLEY ASSOCIATION OF CAREER EXECUTIVES (CV ACE)

ARTICLE VI - FUNCTIONS AND POWERS OF OFFICERS AND MEMBERS OF THE BOARD
Section 1.  President – the President shall be the Chief Executive Officer of the association.  He/She shall preside over all meetings of the members of the association and the Board of Directors.

    He/She shall execute all resolutions of the Board of Directors.  He/She shall be charged with directing and overseeing the activities of the association.  He/she shall submit to the Board of Directors as soon as possible after the close of each fiscal year and to the members of each annual meeting, a complete report of the activities and operations of the association for the fiscal year under his term.

    He/She shall act as the official spokesperson of the Association.

Section 2.  Vice-President – The Vice President shall exercise all powers and perform all duties of the President during the absence or incapacity of the latter and shall perform duties that maybe assigned by the Board of Directors.

    He/She shall assist the President in overseeing and attending to the immediate needs/requirements of the association.

Section 3.  Secretary – The secretary shall give all notices of meetings required by these by-laws and keep the minutes of all meetings of the members and of the Board of Directors in a book kept for the purpose.  He/She shall keep the seal of the association and affix such seal to any paper or instrument requiring the same.  He/She shall have custody of the members register and the correspondence files of the association.  He/She shall also perform all such other duties and work as the Board of Directors may, from time to time, assign to him.

Section 4.  Treasurer – The Treasurer shall have charge of the funds, receipts and disbursements of the association.  He/She shall keep all moneys and other valuables of the association in such banks as the Board of Directors may designate.  He/She shall keep and have charged of the book of accounts.  He/She also perform such other duties and functions as may be assigned to him/her from time to time by the Board of Directors.  He/She shall post a bond in such amount as may be fixed by the Board of Directors.

Section 5.  Auditor – the Auditor shall be responsible in ensuring the integrity of all financial transactions of the Association.  He/She shall conduct a periodic audit of the book of accounts and shall see to it that all disbursement of funds are in proper order and in accordance with generally accepted accounting and auditing rules and regulations.

Section 6.  Public Relations Officer – The Public Relations officer shall assist in preparing all statements, news stories/articles on all activities and projects of the Association.  He/she shall coordinate with the media on matters relating to the Association and its activities.

Section 7.  Business Manager – The Business Manager shall conceptualize/initiate programs/projects/activities for the benefit of the association and its members and shall promote the same in furtherance of the interest of the association.  He shall coordinate with the media and other organizations on matters relating to the Association, its activities and other related concerns.

Section 8. Members of the Board – The Members of the Board shall attend all meetings of the Board of Directors and shall participate in all discussions and deliberations.  They may present necessary policies that are beneficial to the association and its members.


ARTICLE VII - GENERAL ASSEMBLY MEETING
Section 1.  Meetings – Annual meetings of the members shall be held in January of each year at a specific date and place to be designated by the Board of Directors.  The President shall render his/her annual report to the members regarding the activities of the association.  The election of officers, if appropriate, shall also be held during this regular meeting.

Section 2.  Quorum – At least fifty (50) percent plus one of the registered members, constitute the quorum

Section 3.  Special Meetings – Special meetings of the members shall be called as the need thereof arises, by the Board of Directors or the President or upon petition of 1/3 of the general membership.

Section 4.  Notices – Notices of the time and place of annual and special meetings of the members shall be given either personally or by special delivery mail, at least two (2) weeks before the date set for such meeting.  The notice of every special meeting shall state briefly the purpose or purposes of the meeting.